Deposit Summary report
Use the Deposit Summary in Campium to review new and batched deposits, understand fees and net totals, filter by date, create deposits, and export or print.
Overview
The Deposit Summary report shows two related views of your payments in Campium:
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New deposits – individual payments that are ready to be deposited but are not yet in a batch.
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Deposit summary – existing deposit batches, each showing a total, estimated fees, and net amount.
Use this report to reconcile check and cash activity, group payments into deposits, and compare what Campium shows to your bank and processor statements.
The Deposit Summary uses the date the payment was entered in Campium, not the date funds moved at the bank or processor.
Sections in the Deposit Summary
The page contains two main tables:
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New deposits
Shows recent check, cash, and certain manual payments that have not been included in any deposit yet. Use this section when you want to create a new deposit from individual payments. -
Deposit summary
Shows deposits that have already been grouped and sent through your normal processing. Each row represents a deposit and includes the total amount, estimated fees, and net amount.
Think of New deposits as a staging area for money you still need to group into a deposit, and Deposit summary as your history of deposits that can be matched to bank and processor reports.
Filters and date range behavior
The Deposit Summary includes a simple Start date and End date filter above the page.
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The date range applies only to the Deposit summary table (batched deposits).
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The New deposits table always shows the current list of payments that are not yet in a deposit, no matter which dates you choose.
First date in the range used to show batches in the Deposit summary table. By default, this is the first day of the current month.
Last date in the range used to show batches in the Deposit summary table. By default, this is the last day of the current month.
The date filter looks at when the payment was entered in Campium. It does not use bank settlement dates or processor cut‑offs. If a payment was entered outside your chosen range, it will not appear in the Deposit summary for that period, even if it settled during those dates.
The New deposits list is independent of the date range. It always reflects the current set of check, cash, and eligible manual payments that have not yet been grouped into a deposit.
Columns in the New deposits table
The New deposits table shows individual payments that can be added to a deposit.
Checkbox that lets you choose which payments to include in a new deposit. The header includes a Toggle All checkbox that selects or clears every payment currently shown in the table.
The date and time the payment was recorded in Campium. This reflects when staff or the system entered the payment, not when money moved between banks.
The payment method, such as Check, Cash, or a manual payment type that is included in deposits.
The name attached to the payment, such as the payer, family, or account holder.
Any extra details about the payment, such as notes or status text, that help you recognize what the payment relates to.
The amount of the individual payment, shown as a currency value.
Columns in the Deposit summary table
The Deposit summary table shows one row per deposit batch, along with totals and estimated fees.
The main date shown for the deposit. When available, this is the date the deposit settled; otherwise, it is the date the deposit was created. This is the date you typically match to your bank or processor report.
The deposit batch number. Click this link to open a detailed view of the payments included in that deposit.
How many individual payments are included in the deposit.
The full amount of all payments in the deposit, before fees.
The estimated processing fees for the deposit. Hovering or viewing details may explain how these fees were estimated for your agency.
The deposit amount after subtracting estimated fees. This is the amount you expect to receive after fees, though the exact processor or bank amounts may differ slightly.
Use the grand totals in the footer to reconcile an entire period against your accounting system, bank deposits, or processor statements.
How fees and net are calculated
Campium estimates fees and net amounts for each deposit based on your agency’s configured processing rates and per‑transaction charges.
At a high level:
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The system uses the percentage rates and per‑payment fees you have set for card and ACH transactions.
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It applies those rates to the payments in the deposit to calculate an estimated fee amount.
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The Net column is the Total minus the estimated Fees.
Fee amounts in this report are estimates. They may not match your processor or bank exactly, especially for chargebacks, refunds, or special pricing. Always rely on your processor statement for final fee totals.
Run the Deposit Summary report
Use the Financial area in Campium to open and run the Deposit Summary for reconciliation.
Open the Deposit Summary
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Sign in to your Campium admin account.
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Go to Financials in the left hand navigation area.
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Select Deposit Summary from the list of reports.
Choose your date range for deposits
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Use the Start date and End date fields to choose the period you want to review.
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Keep the default month to review current activity, or set dates that match your bank or processor statement.
Apply and review the results
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Apply the date range to refresh the Deposit summary table.
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Confirm that deposit totals, estimated fees, and net amounts look reasonable for the selected period.
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Review the New deposits table to see which recent payments are not yet included in any deposit.
When the page updates successfully, you see:
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A New deposits table with current check, cash, and eligible manual payments that still need to be grouped into deposits.
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A Deposit summary table listing deposits whose payments were entered within your chosen date range.
Create a deposit from new payments
Use the New deposits table to group selected payments into a deposit and assign a date that matches when you will deposit or have deposited the funds.
Select payments to include
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In the New deposits table, use the checkboxes to select the payments you want to include.
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Use Toggle All in the header to quickly select or clear all listed payments.
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Check the Total at the bottom of the table to confirm it matches what you expect to deposit.
Open the Create Deposit window
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Click the Create Deposit button in the New deposits footer.
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A window opens showing a summary of the payments you selected and a field for the deposit date.
Set the deposit date and save
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Enter the deposit date you want associated with the new deposit (for example, the date you will bring the checks or cash to the bank).
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Choose Save or Submit to create the deposit.
Understand what happens to the payments
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Campium groups the selected payments into one or more deposits based on payment type (for example, cash and check).
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Each payment is now marked as part of a deposit and no longer appears in the New deposits table.
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The deposits will appear in the Deposit summary section once they move through your normal processing and receive a batch number.
Return to the Deposit Summary
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After saving, you return to the Deposit Summary page.
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The payments you grouped are removed from New deposits and will show in deposit views as processing continues.
Batch numbers (shown as Batch Number in the Deposit summary table) come from downstream Campium and processor workflows, not from the Create Deposit action. Use the batch links in the Deposit summary when you need to review the payments inside an existing deposit.
Export, copy, and print options
Both Deposit Summary tables include export and print buttons so you can share, save, or analyze the data outside of Campium.
Available actions typically include:
Copies the current table view to your clipboard. Use this when you want to paste rows directly into an email, document, or spreadsheet without creating a file.
Downloads the table as an Excel‑compatible file. This is helpful if your finance team prefers to use formulas, filters, and formatting in a spreadsheet.
Exports the table as a comma‑separated values file that you can open in Excel, Google Sheets, or import into other accounting tools.
Creates a PDF snapshot of the table in landscape orientation on legal‑size paper. Use this when you need a fixed‑layout report for records or audits.
Opens your browser’s print dialog with the table formatted for printing. Combine this with the PDF option if you need both electronic and paper copies.
Use the table’s page‑size controls to adjust how many rows appear before you export or print. Increasing the page size lets you capture more data in a single file or printed report.
Last updated 1 day ago